Overseas Seasonal Hire Program for Bangkok

The 2024 Overseas Seasonal Hire Program (OSHP) is currently accepting applications!

Employment Dates:  The 2024 OSHP season will run two 4-week sessions:  

Bangkok Positions:
Session 1:  Mon., June 24 to Fri., July 19, 2024
and
Session 2: Mon., July 22 to Fri., August 16, 2024

Chiang Mai Positions:
Session 1:  Mon., June 10 to Fri., July 5
and
Session 2:  Mon., July 8 to Fri., Aug 2 

To be eligible for consideration, students must be available during the advertised timelines at their post of assignment and commit to working a minimum of 4 weeks.

Interested EFM student dependents, who meet the eligibility criteria below, should review the full vacancy announcement and application process on the Mission Internet site. All interested and eligible EFM student dependents should review all of the position options, rank order 3-4 positions by completing the OSHP Application Form, and submit the required eligibility documents (i.e. proof of student status) to BangkokFellowsInterns@state.gov on or before 7:00am (Bangkok Time) February 20, 2024 (Tuesday).

Eligibility:  

OSHP student hires are not eligible for telework. Program participation remains contingent upon staffing needs.

To be eligible to participate in the OSHP, applicants must meet ALL the following requirements:

  • Applicant must either:
    • Meet the definition of EFM child, as set forth in 3 FAM 7120 (under 21 years of age and unmarried); or
    • A child for which a U.S. government employee is authorized to receive an Educational Travel Allowance (under 23 years of age), as set forth in DSSR 280, if that child were to undertake study at a school away from post.

Except that in all cases, the applicant must be at least 16 years of age prior to beginning employment at post.

AND

  • Student Status: Must be a full-time or part-time student currently enrolled in a course of study at a high school, college, university, or other educational institution, including online. Upon request, applicants must be able to present documentation confirming their student status. Student status does not cease during the break between school years if the break does not exceed twelve (12) months and if the applicant can produce documentation of enrollment for a course of study at a high school, college, university, or other educational institution, including online, which will begin immediately after the break.

AND

  • U.S. citizenship is not a requirement.
  • Participants are eligible to work only at the U.S. mission abroad where his/her sponsoring employee is assigned (not TDY).
  • The participant’s sponsoring employee cannot be receiving Voluntary or Involuntary Separate Maintenance Allowance (VSMA, ISMA).

Under the OSHP, employees are only eligible to work at the U.S. mission abroad where their sponsoring employee is assigned (not TDY).

The HR office has no authority to provide any exception to eligibility criteria. 

Compensation: OSHP students will be compensated commensurate with their education and/or experience as of June 1, 2024 following the FS Extended Schedule, at the step 1 level, ranging from FP-EE (~$7.27 per hour) to FP-AA (~$14.56 per hour), and following the chart below.  In no circumstances, can OSHP compensation exceed FP-AA.  Compensation for OSHP students who are non-U.S. citizens and who do not have a U.S. Social Security Number will be determined by GTM/OE.

  • FP-EE: High school student (not yet graduated) (equates to U.S. minimum wage)
  • FP-DD: High school diploma/GED* and zero-to-three (3) months of work experience
  • FP-CC: High school diploma/GED* and six (6) months of work experience –or- one (1) year of college
  • FP-BB: High school diploma/GED* and one (1) year of work experience –or- two (2) years of college
  • FP-AA: High school diploma/GED* and two (2) years of work experience –or- three (3) years of college
    *General Equivalency Diploma

Benefits: OSHP employees do not accrue and are not eligible for annual leave, sick leave, holiday pay, or danger pay. OSHP employees are not eligible for incentive awards; however, post may offer a certificate of appreciation, if appropriate.  Volunteer/unpaid service under the OSHP is not allowed.

Maximizing available positions: The mission has many more OSHP eligible students than advertised positions. Department of State provides the majority of the OSHP positions and has allowed non-participating agency EFMs to participate. This policy may be revised and limit participation to only EFMs of participating departments/agencies if there are more applicants than available positions.

Available Employment Opportunities

The following employment opportunities are available. OSHP applicants must state the specific employment opportunities of interest on the application form.

BANGKOK 

Management Section

  1. MGT – Administrative Support Staff (2 Vacancies)

Duties: To assist the MGT front office with data tracking and collection, administrative tasks, and updating/modernizing our customer service presentations and documents (newcomer’s and departure briefing materials, among others).

Skills Required: Microsoft Office, writing skills, computer skills, strong verbal skills, excellent customer service skills.

  1. MGT – Special Project Staff

Duties: to help produce videos and similar outward facing products to enhance communications for our many customers in the mission.

Skills Required: Microsoft Office, writing skills, computer skills, social media knowledge, strong verbal skills, excellent customer service skills.

  1. GSO – Housing Assistants (6 Vacancies)
    Number of hours per week: 40

Duties: Assist with housing office during the summer turnover season.  Assist customers, help coordinate departures and arrivals, assist GSO staff with housing inspections/make readies and creation of informational materials.

Skills Required: Ability to use at basic level certain Microsoft products – Outlook, Word, and PowerPoint. Ability to work independently on projects with periodic check ins.  Ability to use acrobat and graphic design software a plus, but not required.

  1. IRM/IPC – Information Management Clerk
    Number of hours per week: 32

Duties: Assist with the identification and disposal of obsolete IT assets; work with the warehouse to prepare items for online auction through report generation tools. Support the daily administrative functions of the office and assist with record keeping of asset locations within the system (ILMS). Organizing Information Technology (IT) assets Locate IT assets and verify serial numbers. Assist the IRM section by improving the data-quality of IT asset records to increase effectiveness of auto-discovery network agents and enhance post’s ability to quickly complete the annual inventory of IT assets.

Skills required: Ability to use a personal computer/workstation for data entry – Ability to comprehend and follow written instructions. Ability to use electronic mail system (email) – Ability to move equipment around to organize storage space.

  1. Health Unit – Administrative Clerk
    Number of hours per week: 40

Duties: The Health Unit is looking for a summer hire to assist with several non-clinical

projects related to Emergency Preparedness and Communications. These include.

the inventory, replenishment, replacement, and re-deployment of several large emergency kits. The kits are in several generations / iterations and spread across the larger mission, so most of the work will be away from the health unit in a logistical role.

Skills required: Good communications and Database management.

  1. CLO – Administrative Assistant (2 Vacancies)
    Number of hours per week: 40

Duties: To promote and produce morale enhancing activities to mission Bangkok. The summer is a very busy time for the CLO team. The summer hire position will help maintain post morale programs and events, update the post welcome video and other Post Info to Go Resources. Write articles for About Bangkok, compile and summarize frequently asked questions, and update resources for the CLO library.

Skills required: Microsoft Office, writing skills, computer skills, social media knowledge, strong verbal skills, and excellent customer service skills.

Consular Section

  1. Consular Assistant (Visas) (Session 2)

Number of hours per week: 40

Duties: Assist the visa unit in the consular section with a variety of administrative tasks and special projects, including organizing files, attaching visas to passports, shredding documents, and working on other special projects in the consular section.

Skills Required: Basic computer skills, organizational skills.

Public Affairs Section

  1. Public Affairs – Affairs Assistant
    Number of hours per week: 20 – 40

Duties: Organizing public outreach programs, drafting/implementing social media campaigns, supporting our public engagement team through inventory-taking, audience research, and monitoring/evaluation of programs.

Skills Required: Must be a good writer, good at organizing, detail-oriented, and a quick study.  Must be proficient in all Microsoft software, including Excel and PowerPoint.

Economics Section

  1. Economic Section Summer Hire (Session 1)
    Number of hours per week: 40

Duties: Conduct online research related to trade, investment, energy, environment, science, technology, and health issues. Analyze results and create written reports or presentations. Coordinate revamp of section web page and intranet site. Planning, staffing and logistical support for events. Data gathering for required health reporting.

Skills Required: Proficiency using Microsoft Suite (Outlook, Word, Excel, Powerpoint).  Ability to conduct online searches. Strong writing and analytical skills.  Ability to collect data into standardized formats and create presentations. Attention to detail.

Political Section

  1. Political Assistant – (Session 1)
    Number of hours per week: 40

Duties: The political assistant will support the political section primarily through administrative work, such as:  submitting visitor access requests and motor pool requests, scheduling meetings, organizing files, acting as escort for visitors, and creating documents.  Other duties as required.

Skills Required: Basic familiarity with computer programs (Office), some professional office experience useful but not required.

  1. Political Assistant – (Session 2)
    Number of hours per week: 40

Duties: The political assistant will support the political section primarily through administrative work, such as:  submitting visitor access requests and motor pool requests, scheduling meetings, organizing files, acting as escort for visitors, and creating documents.  Other duties as required.

Skills Required: Basic familiarity with computer programs (Office), some professional office experience useful but not required.

Regional Security Office

  1. Administrative Clerk – (Session 1)
    Number of hours per week: 40

Duties: Join Team RSO on the front lines of Embassy security. Learn the intricacies of access control while assisting new arrivals, departing personnel, and everyone in between. This position has a strong focus on customer service, efficient processes, and learning new database systems.

Skills Required: Basic administrative tasks to include filing and update security files, produce and update databases, strong interpersonal and organizational skills, teamwork experience. Attention to detail and ability to work under pressure.

  1. RSO – Administrative Clerk – (Session 2)
    Number of hours per week: 40

Duties: Join Team RSO on the front lines of Embassy security. Learn the intricacies of access control while assisting new arrivals, departing personnel, and everyone in between. This position has a strong focus on customer service, efficient processes, and learning new database systems.

Skills Required: Basic administrative tasks to include filing and update security files, produce and update databases, strong interpersonal and organizational skills, teamwork experience. Attention to detail and ability to work under pressure.

Courier Division

  1. ESC (BRDCD) – Technical Security Intern

Number of hours per week: 40

Duties: The intern will support the Engineering Security Center (ESC) and the Bangkok Regional Diplomatic Courier Division (BRDCD) operations, splitting time between the two sections. The Engineering Security Center (ESC) is a regional office with the Bureau of Diplomatic Security that manages the technical security systems protecting life, property, and information at U.S. embassy and consulate facilities. The intern will be supporting the office’s regional administrative and logistics operations and assist security engineers and technicians on the maintenance and repair of technical security systems. While supporting BRDCD, the intern will assist the two Office Management Assistants in administrative functions related to Diplomatic Courier operations such air travel tickets, Business Class Authorizations, visa applications for TDY travel, and electronic file management.  Duties may also include tracking the training requirements for 15 USDH couriers.

Skills Required: Experience with Microsoft Word, Excel, PowerPoint

USAID (United States Agency for International Development)

  1. REXO/ARTC – Training Assistant (Session 2)
    Number of hours per week: 40

The Training Assistant will be located in the Asia Regional Training Center (ARTC) in the United States Agency for International Development/Regional Development Mission for Asia (USAID/RDMA). The incumbent is expected to take a major part in employee development initiatives through hosting training events and programs.

Duties:  Manages aspects of participant and instructor logistics such as sending detailed logistics information for events, providing visa support both for Thailand, recording eCCs and other relevant tasks. Ensures check-in and check-out procedures are completed for all instructors and participants, assisting with event preparations such as classroom setup, building access and registration lists. Designs training announcements, hot lists and ARTC templates. Follows up on registration and waiting lists for ARTC courses. Supports with data collection and outreach tasks.

Skills Required: Proficient computer skills including Microsoft Office and Google applications. • Strong customer service skills including the ability to communicate in English to provide exceptional service. • Excellent interpersonal skills and ability to work as a team with diverse colleagues from different backgrounds. • Be open to learning new perspectives and willing to accept constructive feedback. • Ability to work with PowerPoint, Google Slides, Canva or similar graphic tools to create training and marketing materials for ARTC. Ability to work with data to create charts/graphs for analysis purposes using Excel or Google Sheet.

  1. REXO/ARTC- Training Assistant (Session 2)
    Number of hours per week: 40

The Training Assistant will be located in the Asia Regional Training Center (ARTC) in the United States Agency for International Development/Regional Development Mission for Asia (USAID/RDMA). The incumbent is expected to take a major part in employee development initiatives through hosting training events and programs.

Duties:  Manages aspects of participant and instructor logistics such as sending detailed logistics information for events, providing visa support both for Thailand, recording eCCs and other relevant tasks. Ensures check-in and check-out procedures are completed for all instructors and participants, assisting with event preparations such as classroom setup, building access and registration lists. Designs training announcements, hot lists and ARTC templates. Follows up on registration and waiting lists for ARTC courses. Supports with data collection and outreach tasks.

Skills Required: Proficient computer skills including Microsoft Office and Google applications. • Strong customer service skills including the ability to communicate in English to provide exceptional service. • Excellent interpersonal skills and ability to work as a team with diverse colleagues from different backgrounds. • Be open to learning new perspectives and willing to accept constructive feedback. • Ability to work with PowerPoint, Google Slides, Canva or similar graphic tools to create training and marketing materials for ARTC. Ability to work with data to create charts/graphs for analysis purposes using Excel or Google Sheet.

  1. Burma DSU – Program Development Assistant
    Number of hours per week: 40

Duties: The USAID Program Development Office (PDO) of the Diplomatic Support Unit (DSU) is seeking a Seasonal Hire to contribute to various projects within the PDO, ideally for a period of at least 6-8 weeks. The intern will provide administrative assistance to USAID, focusing on shared resources and databases, among other responsibilities. Additionally, the intern may have the unique opportunity to collaborate with USAID staff in supporting presentations and learning events, gaining valuable insights into the international development context.

Skills Required: The ideal Seasonal Hire will already possess a strong background and direct experience in using cloud-based computing, productivity, and collaboration tools, as well as software and products for information-sharing platforms/databases. The candidate should be a quick study in technology. Additionally, the candidate should be comfortable (or willing) to reach out to new people within the Mission for information requests and/or to announce training opportunities. Conversely, the candidate may have an aptitude or knowledge of monitoring and evaluation and can apply those abilities and skills to Program Office needs. Familiarity with Google Workspace and various virtual meeting platforms is preferred.

CHIANG MAI (CM)

Management Section

  1. CM GSO – Housing Administrative Clerk
    Number of hours per week: 32

Duties: Assist GSO Housing with administrative tasks to include organizing files, updating, and creating new housing packages, and responding to customer service requests. The position will craft a new housing assignment package template to improve GSO’s pre-arrival information sharing with new officers and families.  Using the template, in coordination with the Leasing Assistant the seasonal hire will update existing photos, layouts, and supplementary information packets for post’s housing pool residences.  The position will help organize GSO Housing’s shared files with the updated information on each unit to include POSHO and RSO certifications, among other housing data.  The position will report to the Management Officer and receive daily direction from the Leasing Assistant.

Skills Required: Experience with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat

  1. CM CLO – Administrative Assistant
    Number of hours per week: 24

Duties: Assist CLO with special projects; updating post info to go materials, creating local guides and newsletter materials.

Skills required: Experience with Word, Excel, Adobe.

POLITICAL / ECON Sections

  1. CM Public Diplomacy Assistant
    Number of hours per week: 20-40

Duties: Reporting on political/economic issues in northern Thailand, including transnational crime, trafficking-in-persons, PRC influence, Burma conflict, U.S. trade and investment, and environmental issues.  Organizing public outreach programs on these issues, drafting social media campaigns, and performing monitoring/evaluation to determine effectiveness of such programming.

Skills Required: Must be a good writer, good at organizing, detail-oriented, and a quick study.  Must be proficient in all Microsoft software.

HOW TO APPLY

Please read the instructions carefully.  Failure to do so may result in disqualification.

CHECKLIST FOR APPLICATION PACKAGE:

  • Complete the 2024 OSHP Application
  • Proof of Student Status:
  • Proof of enrollment is not required for those who currently study in Thailand and are supported by Department of State for tuition fees.
  • Proof of enrollment in an educational program. We will accept a transcript, a letter from the current educational institution, or a current copy of school identification card.
  • Proof of registration to re-enroll in the immediate upcoming regular school term or letter of acceptance for the upcoming academic year at an educational institution/organization. (*If acceptance is pending at time of application, please inform HR. Your application will be accepted, but you must submit proof of enrollment before participating in the OSHP program.)
  • Recommended but optional – cover letter.

 SUBMISSION GUIDELINES:

  • Complete the 2024 OSHP Application.
  • Attach all required documents listed in the checklist above and submit via email to BangkokFellowsInterns@state.gov by 7:00am (Bangkok Time) February 20, 2024 (Monday OOB).
  • The email subject line should include OSHP – full name (i.e. OSHP – James Doe).
  • Documents should be in Adobe Acrobat PDF format. Do not submit documents in zip file, or via web links or cloud storage, e.g., Dropbox, Google Drive, etc.
  • Security Clearance instructions will be sent to all applicants by COB February 27, 2024.

Any questions should be directed to BangkokFellowsInterns@state.gov or Priscilla Lanuzo at (66)(2) 205-4409.