Overseas Seasonal Hire Program (OSHP)

Vacancy Announcement/ General Announcement

Application Deadline: Interested applicants must complete the 2023 OSHP Application and email supporting documents to BangkokFellowsInterns@state.gov on or before 7:00am (Bangkok Time) April 3, 2023 (Monday).

Employment Dates:  The 2023 OSHP season will run for 11 weeks:  June 20 through September 1.

The 2023 OSHP season is one session with two separate start dates: (1) June 20, 2023, and (2) July 17, 2023. To be eligible for consideration in the program, applicants must commit to working a minimum of 4 weeks.

Note: OSHP student hires are not eligible for telework. Program participation remains contingent upon staffing needs which may be affected by continued or unforeseen COVID-19 related restrictions. 

Eligibility: To be eligible to participate in the OSHP, applicants must meet ALL of the following requirements:

• Applicant must either:
  • Meet the definition of EFM child, as set forth in 3 FAM 7120 (under 21 years of age and unmarried); or
  • A child for which a U.S. government employee is authorized to receive an Educational Travel Allowance (under 23 years of age), as set forth in DSSR 280, if that child were to undertake study at a school away from post.

Except that in all cases, the applicant must be at least 16 years of age prior to beginning employment at post.

AND

• Student Status: Must be a full-time or part-time student currently enrolled in a course of study at a high school, college, university, or other educational institution, including on-line. Upon request, applicants must be able to present documentation confirming their student status. Student status does not cease during the break between school years if the break does not exceed twelve (12) months and if the applicant can produce documentation of enrollment for a course of study at a high school, college, university, or other educational institution, including on-line, which will begin immediately after the break.

AND

• A U.S. government employee is not receiving a Voluntary or Involuntary Separate Maintenance Allowance (VSMA/ISMA) to assist with expenses for the applicant.

 NOTE: Under the OSHP, employees are only eligible to work at the U.S. mission abroad where their sponsoring employee is assigned (not TDY).

Compensation: OSHP students will be compensated commensurate with their education and/or experience as of June 1, 2023 following the FS Extended Schedule, at the step 1 level, ranging from FP-EE (~$7.27 per hour) to FP-AA (~$13.90 per hour), and following the chart below.  In no circumstances, can OSHP compensation exceed FP-AA.  Compensation for OSHP students who are non-U.S. citizens and who do not have a U.S. Social Security Number will be determined by GTM/OE.

• FP-EE: High school student (not yet graduated) (equates to U.S. minimum wage)
• FP-DD: High school diploma/GED* and zero-to-three (3) months of work experience
• FP-CC: High school diploma/GED* and six (6) months of work experience –or- one (1) year of college
• FP-BB: High school diploma/GED* and one (1) year of work experience –or- two (2) years of college
• FP-AA: High school diploma/GED* and two (2) years of work experience –or- three (3) years of college
  *General Equivalency Diploma

Benefits: OSHP employees do not accrue and are not eligible for annual leave, sick leave, holiday pay, or danger pay. OSHP employees are not eligible for incentive awards; however, post may offer a certificate of appreciation, if appropriate.  Volunteer/unpaid service under the OSHP is not allowed. 

Maximizing available positions: The mission has many more OSHP eligible students than advertised positions. Department of State provides the majority of the OSHP positions and has allowed non-participating agency EFMs to participate. This policy may be revised and limit participation to only EFMs of participating departments/agencies if there are more applicants than available positions.

Available Employment Opportunities

The following employment opportunities are available. OSHP applicants must state the specific employment opportunities of interest on the application form.

Bangkok OSHP

1. Executive Office (EXEC)
   Number of hours per week: 40

Duties: The Executive Office Summer Assistant will support the functions of the Executive Office by facilitating information flow and records management; providing logistical assistance for the Ambassador and DCM’s on-site meetings as needed; completing research; helping to streamline activities and external communications; and other duties as assigned. For the July 4th Event, if one is held, their role would include coordinating volunteers and drafting correspondence.

2. General Services Office (GSO) 3 positions
   Number of hours per week: 40

Duties: Primary responsibilities will be in the support and assistance with the “make-ready” process for new arrivals as well as the “check out” process for families departing post.  Intern could be tasked with going out to open units to take photos and/or measurements of housing units in order to update GSO Housing files/MS Power point and other files associated with communication with incoming families.  Could be tasked with inspection of furniture and furnishings in our housing units as well.  Additionally, intern could be asked to learn and use the myServices application to request services in support of make-ready and check out process.  Finally, intern may be tasked with review, analysis, and updating our post housing database, RPA (Real Property Application) and other GSO related clerical and administrative tasks.

3. Regional Security Office (RSO)
   Number of hours per week: 32-40

Duties: Join RSO on the front lines of Embassy security. Learn the ins and outs of access control while assisting new arrivals, departing personnel, and everyone in between.  This position has a strong focus on customer service, efficient processes, and learning new database systems.

4. Management Office (MGT) 2 positions
   Number of hours per week: 24

Duties: Write, Shoot, and produce an informative post video!  Draft and shoot a short video introducing arriving families to the ins-and-outs of Bangkok Housing.  This position will travel to various housing locations, record video, script and caption video as necessary, and work with the Bangkok Customer Service Center to produce at least one short video.  Please note!  To be considered for this position you are required to submit prior examples of videos that you have produced.  Videos will be reviewed by a panel of Embassy staff before a position will be offered. Video sample must be sent to BangkokFellowsInterns@state.gov by the advertised OSHP closing date.

5. Community Liaison Office (CLO)
   Number of hours per week: 40

Duties: The summer is a very busy time for the CLO team. This intern will help maintain the Post morale programs and events while CLO coordinator and assistants focus on the incoming families. There are a multitude of projects that will improve CLO services across the Tri-Mission.  Top projects include: 1. Update the post welcome video and other Post Info To Go resources, 2. Compile and summarize frequently asked questions, 3. Plan one event for the community, 4. CLO Library improvement and organization, and 5. Write How-To documents for future CLO staff.

6. Information Systems Center (ISC)
   Number of hours per week: 40

Duties: This position will assist ISC with basic IT support, inventory, and administrative duties on the DOS unclassified networks.

7. Human Resources Office (HRO)
   Number of hours per week: 20-40

Duties: Assist with filing and organization files. Assist with arriving at post documentation and paperwork. Assist with specialized projects and other duties as assigned. Intern will assist in the onboarding of OSHP students, and must be available for both OSHP start dates, June 20 and July 17.

8. Overseas Buildings Operations (OBO) 2 positions
   Number of hours per week: 40

Duties: Attend construction coordination meetings, attend inspections, review submittals and requests for information, other duties as required. This opportunity is open to students in engineering, architecture, or construction management educational programs.

9. Diplomatic Security Engineering Services Center (DS/ESC)
   Number of hours per week: 30-40

Duties: The intern will support the logistics, administrative, and technical personnel at the DS Engineering Security Center (ESC) and the Bangkok Regional Diplomatic Courier Division (BRDCD). The intern should have an interest in cyber security, as later in the summer this position will focus on supporting ESC’s Regional Computer Security Officer in addition to other duties with the ESC and BRDCD (courier office).

10. United States Agency for International Development/ Regional Development Mission for Asia (USAID/RDMA) Asia Regional Training Center (ARTC)
    Number of hours per week: 40

Duties:  Training & Development Customer Service. Provide logistical support to regional training/events hosted at ARTC onsite and online.  Prepare ARTC training/event announcements and distribute them to the target audience.  Provide onsite customer service to ARTC training/event participants from various countries.  Prepare documents and participate in regional training centers and training coordinators meetings.  Training & Development Instruction Design.  Assist in drafting and preparing documents/presentations for ARTC in-house training.  Conduct online research for potential training providers based on the regional training needs.  Training & Development Data Collection & Analysis.  Assist in collecting and analyzing ARTC databases related to ARTC training & development programs.  Assist in preparing documents for the regional mentoring program.  Perform other duties as assigned.

11. USAID/RDMA Regional Executive Office (REXO)
    Number of hours per week: 40

Duties: The intern provides the operation and administrative services to the Regional Executive Office (REXO). Major duties and responsibilities are assisting in reviewing and updating the Agency’s guidelines and policies, reviewing the billings of the monthly expenses for Agency’s operating supply and services, tracking and maintaining the database for e.g. supply inventory, office’s cell phone usage, mailroom’s deliveries/pick-up records.

Chiang Mai OSHP

12. Management Office (MGT)
    Number of hours per week: 32

Duties: This position will be tasked with updating all documentation to support our housing pool and coordinating with American and LE Staff to collect all necessary documentation.  Documents include, but are not limited to: owner’s manual, instruction books (for upkeep and replacement), maps and drawings, warranties, etc.

HOW TO APPLY

Please read the instructions carefully.  Failure to do so may result in a determination that the applicant is not qualified.

CHECKLIST FOR APPLICATION PACKAGE:

• Complete the 2023 OSHP Application
• Proof of Student Status:

• • Proof of enrollment is not required for those who currently study in Thailand and are supported by Department of State for tuition fees.
  • Proof of enrollment in an educational program. We will accept a transcript, a letter from the current educational institution, or a current copy of school identification card.
  • Proof of registration to re-enroll in the immediate upcoming regular school term or letter of acceptance for the upcoming academic year at an educational institution/organization. (*If acceptance is pending at time of application, please inform HR. Your application will be accepted, but you must submit proof of enrollment before participating in the OSHP program.)

• For Management Office Video OSHP position #4 only, submit prior examples of videos that you have produced.
• For OBO OSHP position #8 only, submit proof of engineering, architecture, or construction management educational program enrollment.
• Recommended but optional – cover letter

SUBMISSION GUIDELINES:

• Complete the 2023 OSHP Application.
• Attach all required documents listed on the checklist above and submit via email to BangkokFellowsInterns@state.gov by 7:00am (Bangkok Time) April 3, 2023 (Monday OOB).  The email subject line should include OSHP – full name (i.e. OSHP – James Doe).
• Documents should be in Adobe Acrobat PDF format. Do not submit documents in zip file, or via web links or cloud storage, e.g., Dropbox, Google Drive, etc.
• Security Clearance instructions will be sent to all applicants by COB April 11, 2023.

Any questions should be directed to bangkokfellowsinterns@state.gov or Gregory Leitzel at (66)(2) 205-4035.