Overseas Seasonal Hire Program (OSHP)

OSHP Vacancy Announcement / General Announcement

Mission Thailand is preparing for the Overseas Seasonal Hire Program (OSHP).

Application Deadline: Interested applicants must complete (1) OSHP Application Form and (2) Application for Employment as a Locally Employed Staff or Family Member (Form DS-174) and submit them to Human Resources on or before 03/07/2019. The Electronic Recruitment Application (ERA) should not be used for this hiring program.

Employment Dates: The OSHP will begin on 06/17/2019 and end on 08/09/2019. To be eligible for consideration in the program, applicants must be available to work for a minimum of four consecutive weeks during that timeframe.

  • Session I: June 17, 2019-July 12, 2019                 
  • Session II: July 15, 2019-Aug 9, 2019

Eligibility: To be eligible to participate in the OSHP, applicants must meet ALL of the following requirements:

(1) Applicant must either:

  • Meet the definition of EFM child, as set forth in 3 FAM 7120 (under 21 years of age and unmarried); or
  • Be a child undertaking the travel for which a S. government employee is authorized to receive an Educational Travel Allowance (under 23 years of age), as set forth in DSSR 280, if that child were to undertake study at a school away from post

Except that in all cases, the applicant must be at least 16 years of age prior to beginning employment at post.

AND

(2) Student Status: Must be a full-time or part-time student currently enrolled in a course of study at a high school, college, university, or other educational institution, including on-line. Upon request, applicants must be able to present documentation confirming their student status. Student status does not cease during the break between school years if the break does not exceed twelve (12) months and if the applicant can produce documentation of enrollment for a course of study at a high school, college, university, or other educational institution, including on-line, which will begin immediately after the

AND

(3)A U.S. government employee is not receiving a Voluntary or Involuntary Separate Maintenance Allowance (VSMA/ISMA) to assist with expenses for the applicant.

NOTE: Under the OSHP, employees are only eligible to work at the U.S. mission abroad where their sponsoring employee is assigned (not TDY). 

Compensation: Except as noted below OSHP employees must be compensated at an hourly rate which is not less than the U.S. federal minimum wage. This equates to FP- EE on the Foreign Service Extended Pay Schedule (FSEPS). Compensation for OSHP employees who are non-U.S. citizens and who do not have a U.S. Social Security Number will be determined by HR/OE. Please contact HR-OE- EFMTeam@state.gov for further information.

Benefits: OSHP employees do not accrue and are not eligible for annual leave, sick leave, holiday pay, or danger pay. OSHP employees are not eligible for incentive awards; however, post may offer a certificate of appreciation, if appropriate.

Volunteer/unpaid service under the OSHP is not allowed.

Available Employment Opportunities for OSHP

The following employment opportunities are available. OSHP applicants must state the specific employment opportunities of interest on the DS-174.

Bangkok Regional Diplomatic Courier Division (BRDCD)                  Full-Time

Session 1: 2 positions                                                                                                            Session II: 2 positions

Duties Include: Helping with clerical and office management duties including preparation of pick-up sheets for diplomatic couriers. Assisting with visa applications and entering visa information in the passport and visa tracker database. Additional duties such as pouching, un-pouching, receiving, and dispatching diplomatic pouches.

CGFS/Disbursing                                                                                                                              Full-Time

Session I: 1 position                                                                                                                              Session II: 1 position

Duties include: Assisting the Banking Team to manage the digital information system and supporting the Payment Team to monitor the incoming emails from Post. The Bureau of the Comptroller and Global Financial Services (CGFC) plays an integral role in the financial management of the US Embassy in Bangkok and many of the associated agencies.

Community Liaison Office (CLO)                                                               Full-Time

Session I: 3 positions                                                                                              Session II: 1 position

Duties include: Administrative tasks to organize CLO files and the CLO storage space. They will help to welcome newcomers throughout the summer. CLO summer hires will plan and lead trips and tours and will organize and implement community events such as the Community Independence Day Celebration. CLO summer hires should be college-aged adults who possess interpersonal skills, patience, attention to detail and the ability to work without direct supervision.

Consular                                                                                                                             Full-Time

Session I: 2 positions                                                                                         Session II: 2 positions

Duties include: Summer hires in the consular section will work in the American Citizen Services, Fraud Prevention, and/or Visa units. Most of the work they do will be clerical in nature with additional assignments commiserate with experience and talents.

GSO/General                                                                                                                                                Full-Time

Session I: 1 position                                                                                                                              Session II: 1 position

Duties include: Primary responsibilities will be in the support and assistance with time sensitive projects for the entire GSO Office. Incumbent could be tasked with assisting any of the six GSO portfolio sub-sections: Mission Visitor Office, Procurement, Customs & Shipping, Housing, Property, and Motor Pool. Potential activities could be in drafting official documentation that needs to be cleared and sent to both internal and external offices. Incumbent may be tasked with analyzing data and updating ICASS/State databases, analyzing reports to identify weaknesses and areas for improvement, data entry, shredding documents that contain personal information, receive email or phone communication from customers and making recommendations for clearance on how to address concerns and challenges.

GSO/Housing                                                                                              Full-Time

Session I: 1 position                                                                                      Session II: 1 position

Duties include: Primary responsibilities will be in the support and assistance with the “make-ready” process for new arrivals as well as the “check out” process for families departing post. Incumbent potentially could be tasked with going out to open units to take photos and/or measurements of housing units in order to update GSO Housing files/MS Power point and other files associated with communication with incoming families. Could be tasked with inspection of furniture and furnishings in our housing units as well. Additionally, incumbent could be asked to learn and use the myServices application to request services in support of make-ready and check out process. Finally, incumbent may be tasked with review, analysis, and updating our post housing database, RPA (Real Property Application).

IPC/Mail Room                                                                                                                              Full-Time

Session I: 1 position                                                                                           Session II: 1 position

Duties include: Working in the mail room, assisting in the logistics of moving the mail, providing customer service at the window, and other duties as needed.

IRM/Information Systems Center                                                   Full-Time

Session I: 2 positions                                                                                   Session II: 2 positions

Duties include: Work will be largely clerical in nature. Organizing and filing forms/paperwork, preparing hard drives for destruction and submitting appropriate documentation. Some non-administrative IT work may be involved including working on improved design and site layout for Post SharePoint and assisting with modernization of other applications.

Management Office                                                                                           Full-Time

Session I: 1 position                                                                                         Session II: None

Duties include: Assisting the Management Counselor and the Management Officer with a variety of administrative duties and being assigned special projects. The Management Section’s staffing charts, telephone lists and emergency contact details will require extensive updating with the 2018 summer transition. The incumbent will also be seconded to the Bangkok Customer Service Center (BCSC) to assist with the in-processing of newly arriving personnel and families. The incumbent may also be tasked with projects associated with the Independence Day Event such as following up on invitations and RSVPs.

New! Medical Unit  Full-Time

Session I: None                                                                                                                              Session II: 1 position

Duties include: The intern will be responsible for helping with clerical duties in the Medical Unit, located in the GPF Building. Responsibilities also include assisting with medical information and education planning.

New! U.S. Citizenship and Immigration Services (USCIS)                                    Full-Time

Session I: 2 positions                                                                                                            Session II: 2 positions

Duties include: Conducting reviews of refugee case files and separating documents from family groups into individual files. Spot checking for completeness and accuracy. Organizing and preparing documents for shipment to the U.S. Assisting with other office duties as assigned. Students will also be provided developmental opportunity to learn about the U.S. Refugee Program by attending briefings, reviewing case files, observing interviews and meeting with refugee processing partners.

New! Office of Agricultural Affairs                                                                                              Full-Time

Session I: 1 position                                                                                                                Session II: 1 position

Duties include: General office work from the most basic clerking level to advance research on market and economic developments as they relate to agricultural commodities and foods which the U.S. exports for sale to overseas markets such as Thailand and Laos. The work will be scaled to the caliber and desires of the applicants.

CLO (Chiang Mai)                                                                                                                               Full-Time

Session I: None                                                                                                                              Session II: 1 position

Duties include: Assisting the Community Liaison Office plan events and activities for the U.S. Consulate Community. He/She will also be responsible for reviewing the Newcomer’s Orientation packet and updating resources. The jobholder will potentially work together with a Thai intern on special projects. He/She might also be asked to assist other management sections as needed.

Consular (Chiang Mai)                                                                                                             Full-Time

Session I: 1 position                                                                                                                         Session II: 1 position

Duties include: Assisting Consular Officers or Consular Assistants on clerical duties related to nonimmigrant visa (NIV) and routine American Citizen Services (ACS). Providing clerical assistance to Consular Officers and Consular Assistants in special ACS cases, including accompanying Consular Officers on visits to prisons, hospitals, or other locations as an observer. Maintaining consular files and complete special projects related to improving the section’s efficiency.

Public Affairs (Chiang Mai)                                                                                          Full-Time

Session I: 1 position                                                                                                                               Session II: None

Duties include: Reorganizing our shared drive systematically including renaming folders and files and developing a naming system for all future files. Updating the Mission Activity Tracker (MAT) since October 2017 to now. Provide support for regular cultural and educational programs. Monitoring and organizing inventory (promotional items and publications). Designing and producing brochures/posters, including other promotional materials. Creating video and photo campaigns for the Consulate. Assisting with online communication (Facebook, Twitter, and Website updates). Updating educational/cultural and media contact database. General Tasks: Assisting with daily administrative requirements and logistics.

HOW TO APPLY: Please read the instructions carefully. Failure to do so may result in a determination that the applicant is not qualified.

 CHECK LIST FOR APPLICATION PACKAGE:

  • Overseas Seasonal Hire Program (OSHP) application form.
  • DS-174 form (Carefully review your application forms for any errors or misspellings. This information (Name, SSN, DOB, POB) is used to generate your e-QIP account for a security clearance. Access into e-QIP is based on the exact information obtained from this form.)
  • Recommended but optional – cover letter.
  • Proof of current enrollment certificate, or certifying payment for the current semester, or transcript, or letter from the current educational institution – on official headed paper, stating the course’s name, and course duration.
  • A proof of registered evidence to re-enroll in the immediate upcoming regular school term, or letter of acceptance from the upcoming academic institute/organization (this document, only, is allowed to be submitted after the submission deadline, but before the OSHP orientation).
  • Proof of enrollment is not required for those who currently study in Thailand and are supported by the Department of State for tuition fee.
  • Travel order of a sponsoring employee. 

SUBMISSION GUIDELINES:

  • Download and save the OSHP application form and DS-174 form before typing your information (do not hand write) at https://th.usembassy.gov/embassy-consulate/jobs/other-programs/overseas-seasonal-hire-program/ or email MalloyJ@state.gov to request forms.
  • The OSHP application form can be saved and submitted without signature.   You can type your name in the form and sign the form at the OSHP orientation.
  • Attach all required documents listed on the checklist above and submit via email to MalloyJ@state.gov by Thursday March 7th, 2019
  • In the email subject line, please type OSHP – full name; i.e., OSHP – James Doe.
  • Documents should be in Adobe Acrobat PDF format. Do not submit documents in zip file, or via web links or cloud storage; e.g., Dropbox, Google Drive, etc.
  • Any questions should be directed to Jeehon Malloy at 02-205-4871 or MalloyJ@state.gov